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Administrative Assistant - JRS Thailand (Urban Refugee Programme)

The Administrative Assistant is responsible for maintaining day-to-day financial, accounting and administrative duties in order to meet URP requirements and support URP operations.

Bangkok, Thailand

Report to
Project Director


Financial administration

- To administer and monitor the financial system in order to ensure that the URP financial system is maintained in an accurate and timely manner.
- To assist the Project Director with preparation of the monthly forecast.
- To assist URP Caseworkers with preparation of payment lists for financial assistance for clients.
- To provide financial assistance to clients and maintain accurate financial records.
- To ensure data is accurately entered into the URP record system in a timely manner. 
- To prepare and submit to the Project Director accurate monthly reports on financial assistance for clients. 
- To administer payment to interpreters and maintain related financial files and records.
- To provide emergency assistance payments to clients as requested.
- To complete financial accounting data entry, maintain accurate accounting records and provide hard documents to the Country Office Finance team.

Administrative Supports

- To order stationary supplies for URP and keep regular records. 
- To maintain the filing, storage and security of documents.
- To manage the repair and maintenance of computer and office equipment.
- To prepare documents as per donor requirement (as requested by Project Director).
- To organize and arrange meeting rooms. 
- To record the timeline of staff on the whiteboard to hard copy
- To prepare the work plan and time sheet and record to annual leave, sick leave for HR and Finance 
- To record the interpreters list on the database 
- To record the refugee/ asylum seeker personal information from the beneficiary card to the database

Administrative Coordination

- To assist non-Thai speaking project staff members to coordinate with the Thai government, Thai landlords and local Thai NGOs, FBOs.
- To coordinate with Country Office HR and Finance teams.

To perform other related duties as required.


• Thai citizen only.
Minimum High Vocational Certificate required, in commerce and accountancy or related field.
• Strong commitments to serve, accompany, and advocate on behalf of urban refugees and asylum seekers.
• Fluent in written and spoken Thai.
• Fair spoken and written English. 
• Strong computer skills including Microsoft Office and the ability to operate spreadsheet, financial software and word processing programs.
• Experience in office administration, accounting and bookkeeping.
• Ability to maintain strict confidentiality in performing the duties of the Administrative Assistant.
• Honesty, trustworthiness, and time management skills.
• Strong teamwork skills, ability to work successfully in a multi-cultural and flexible environment, and ability to handle multiple priorities.
• Willingness to travel to/from sites and ability to use public transport to/from clients’ residence as needed.


This position offers a localised salary with insurance, health and other benefits. Interested candidates must apply by sending cover letter and CV (including 3 references) and address how they satisfy the criteria described above.

Applications are to be sent to “job.urp_adminasst@jrs.or.th” and "hr@jrs.or.th". 
Applications close on 27 March 2018. Only short-listed candidates will be contacted.

Contact information

To apply for the job above. Please fill out the following online form and submit your resume.



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